Each user can have a combination of roles depending on where they are in the system. Each role gives a user certain permissions in the area they are accessing. Please view a breakdown of these roles below.
Workspace
Workspaces are separate spaces in your learning site, each workspace has their own set of users, courses and branding. For most organisations, one workspace will be enough, you can do everything you need to in a single workspace to achieve your training needs.
Admin
Has full access and all functionality.
Manager
Can manage users, enrolments and bookings for specified organisation units.
Learner
Can complete courses and download certificates.
Permission breakdown for each workspace role:
| Admin | Manager | Learner | |
|---|---|---|---|
| Manage media library | ✅ | ||
| Manage notifications | ✅ | ||
| Manage courses | ✅ | ||
| Manage course enrolments/withdrawals | ✅ | ✅ | |
| Manage auto-enrolments and workflows | ✅ | ||
| Manage groups | ✅ | ||
| Manage reports | ✅ | ||
| Manage events and sessions* | ✅ | ||
| Manage venues and rooms* | ✅ | ||
| Manage session bookings/cancellations* | ✅ | ✅ | |
| Manage enrolment requests† | ✅ | ✅ | |
| Manage users† | ✅ | ✅ | |
| View learner history† | ✅ | ✅ | |
| Complete courses and download certificates | ✅ | ✅ |
* requires event booking subscription
† for the organisation units they manage only
Site admin
Site admin is a space which gives users a holistic view of their learning site - granting visibility across all workspaces and users. It can only be accessed by users with the ‘site admin’ role.
Site admin
Has full access to all workspaces and users.
Trainer*
Can facilitate events and registers.
Permission breakdown for each site admin role:
| Site admin | Trainer | |
|---|---|---|
| Manage workspace settings | ✅ | |
| Manage workspace organisation units | ✅ | |
| Manage site admin users | ✅ | |
|
Manage trainers* |
✅ | |
| Manage session register and assessments* | ✅ | ✅ |
* requires event booking subscription