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Editing a course

  • Updated

Once a course has been created by or shared to your organisation, it can be edited.

Role required: Site admin, Admin

 

How to edit a course

Go to: Catalogue → Courses → Find the course you want to edit → select Edit.

 

Course settings

These settings can be edited as soon a course has been created. If a course has been shared to other workspaces, changes made to these settings are automatically pushed to all workspaces with the course.

Details

General information about a course can be added in these fields:

Field Description
Name The name of the course.
Description The description of the course.
Duration The estimated length of the course. Format = Hours:Minutes:Seconds
Labels

Labels help to identify courses and can be filtered on. To add a label:

  • Select add a new one → enter the label name → select Accept.

Once created, labels can be used across multiple courses.
Image The course image is visible when browsing courses and on the course page itself.

Note: Course details are only editable on courses created in the same workspace.

Content

The content page is where pieces of learning (e.g. SCORM modules or events) are added to the course. The following types of content can be added:

Field Description
SCORM module

SCORM modules are pieces of digital content which are launched in a separate window for learners to complete.

They must be uploaded to Form LMS before they can be added to a course: Uploading a SCORM module

  • To add: Select Add SCORM module → Search and select previously uploaded SCORM module → select Confirm
  • To remove: Select ⁝ → select Remove
Event

Events allow face-to-face or virtual sessions to be added to a course. When a learner is enrolled on a course they will be able to view the sessions available for events within the course.

  • To add: Select Add event → enter the event name, description and image→ select Create event
    To remove: Select ⁝ → select Remove

Once an event has been created sessions can be created within it.
For more on events: About events
Note A text note that will appear for learners when viewing the course content.
  • To add: Select Add note → enter note text → select Confirm
  • To remove: Select ⁝ → select Remove
Section Sections can be used to group pieces of content together, creating separated topics within the content.
  • To add: Select Add section → enter section name → select Confirm
  • To remove: Select ⁝ → select Remove

Once created, content can be added to the section by either dragging it into the section using the drag handles, or by adding it directly within the section.

Note: Course content is only editable on courses created in the same workspace.

Attachments

Attachments are PDF documents that can be added to courses as supplementary material.

  • To upload an attachment: Select Upload → find and select your PDF file → select Open → wait for the attachment to upload → select Save changes.
  • To remove an attachment: Select the Bin icon.

Note: If you are editing a course which has been shared from Me Learning or another workspace, you can hide previously added attachments and add your own.

Useful links

Any URL can be added to a course as a useful link. This could be links to your organisation’s website, internal documents hosted on SharePoint, or public. articles related to the course content. Useful links can be visible to all learners, or restricted to only enrolled learners.

  • To add a useful link: Select Add link → enter the URL and text to display → select visibility settings → select Add link → select Save changes.
  • To remove a useful link: Select the Bin icon.

Note: If you are editing a course which has been shared from Me Learning or another workspace, you can hide previously added useful links and add your own.

 

Publishing a course

Courses are automatically published when either the first SCORM module or first event is added to their content. When a course is published:

  • They become available for enrolments, withdrawals, auto-enrolments, workflows and in reports.
  • Their catalogue settings become available for editing: Certificates, Feedback forms, Reminder notifications, Enrolment and visibility

Note: Published courses are available only in the workspace they are created in. Site admin users can share the course to other workspaces using the share option: Sharing a course

 

Catalogue settings

Once a course has has content added, its catalogue settings can be edited.

Note: Catalogue settings are per-workspace. If a course is in multiple workspaces, the catalogue settings can be different in each.

Certificates

Certificates are awarded to learners when they successfully complete a course.

There are three options for the certificate on a course:

  1. Default: Award learners the default certificate template on completion
    • This is configured in Setup → Site settings → Certificates.
  2. Custom: Award learners a certificate template which is not the workspace default.
    • Custom certificate templates can be configured in Setup → Site settings → Certificates.
  3. None: Do not award learners with a certificate.

Select Save changes at the bottom of the page after making any changes.

Feedback forms

Feedback forms are sets of questions which are presented to learners after they have completed all course content. Responses can be surfaced up in reports, and can provide useful insight to help keep your courses up to date and engaging.

Note: Before enabling feedback forms on a course, they must be enabled in workspace settings: Feedback form templates

There are three options for feedback forms on a course:

  1. Default: Display the default feedback form to learners
    • This is configured in Setup → Site settings → Feedback forms.
  2. Custom: Display a feedback form which is not the workspace default.
    • Custom feedback forms can be configured in Setup → Site settings → Feedback forms or by selecting Create new form at the bottom of the page.
  3. None: Do not ask learners to complete a feedback form.

Select Save changes at the bottom of the page after making any changes.

How feedback forms affect completions and enrolments

  • When the course is made available to learners they will have to fill in the feedback form assigned (if any) to complete the course.
  • If a learner has already started the course (with a status of in progress) and a feedback form has been attached in the meantime, those learners will have to complete the feedback form to complete the course.
  • If a learner has completed all modules (with a status of Awaiting feedback) and a feedback form has changed, the learner will have to fill out the new form.
  • If feedback forms are disabled or the course has had a feedback form removed, learners with a status of In progress or Awaiting feedback will not have to fill in a feedback form to complete the course. Note: Those with Awaiting feedback will instantly complete the course. This can take some time however you can carry on using the platform while users status' change from Awaiting feedback to complete.
Reminder notifications

Course reminders are email notifications that are sent to Learners when they have been enrolled, but not completed a course.

There are three options for reminder notifications on a course:

  1. Default: Send learners the default reminder notification.

    • This can be configured in Setup → Notifications.
    • By default, the reminder will send 7 days after enrolment.

  2. Custom: Send learners a reminder notification which is not the default.

    • To create custom reminder notifications: Select Custom → select Create new copy → edit notification content, timeframe and resend settings → select Save notification.

    Custom reminder notifications appear in Setup → Notifications and can be used across courses.

  3. None: Do not send learners any reminder notifications.

Select Save changes at the bottom of the page after making any changes.

Enrolment and visibility

Enrolment settings

Courses can be set to either open or conditional enrolment. The enrolment type will affect whether a learner can enrol themselves or will have to request to be enrolled.

Option Description
Open Learners can enrol themselves.
Conditional Admins or managers must approve enrolments before the learner can access the course.

Select Save changes at the bottom of the page after making any changes.

Visibility settings

Visibility settings allow you to choose to whom the course is visible, for example, you may want to make some courses visible only to specific sets of learners.

Option Description
Hidden (default) This course is hidden to all learners. Only visible to admins for use in workflows, auto-enrolments and manual enrolments.
All This course is visible to all learners.
Specific This course is visible to learners in the selected organisation units.

Select Save changes at the bottom of the page after making any changes.

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